WoW Brain for coaches and psychologists
Coaches and psychologists in cognitive, executive, and behavioral practice usually run 3-5 tools at once: a scheduling app, a CRM for leads, an email marketing tool, a course platform if they teach, and some way to give clients homework between sessions. The math stops working around $200/month before you touch anything client-facing.
WoW Brain Coach tier is $49/month and replaces most of that stack.
What Coach tier includes
- CRM for leads and clients — kanban pipeline, notes per client, stage automation.
- Custom branded domain with SSL — practice on
yourname.com, not onwow-brain.com/yourname. Your brand, not ours. - Client-side WoW Brain — every client gets the full 60+ trainer library, AI Neuro-Probe, Goal Atlas, evening ritual. You see their Cognitive Radar and can assign specific trainers as homework.
- Own courses on our engine — build your own video course. Sell it or bundle with sessions.
- Landing page builder — hero/features/pricing/testimonials blocks. Publish to your domain.
- Lead capture forms — embedded on your landing. Leads land in the kanban.
- Session tracking — client history, notes, next-appointment triggers.
What Coach tier does not include
- Session recording. We don't record calls; use Zoom or your existing tool.
- Billing/payments to clients. Use Stripe or another processor.
- Group therapy tooling. This is a 1:1 coach tool.
We're honest about scope. Coach tier isn't a full therapy PMS. It's a coach-and-solo-practitioner tool.
The math versus the stack you probably run now
| Current tool | Approximate cost | Coach tier replaces? |
|---|---|---|
| Calendly or similar | $8-16/mo | Not directly. Keep it. |
| HubSpot Free / Pipedrive | $0-50/mo | Yes — kanban CRM included |
| Mailchimp / ConvertKit | $30-50/mo | Partially — via lead-form pipeline |
| Teachable / Kajabi | $39-99/mo | Yes — courses on our engine |
| Custom domain hosting | $10-20/mo | Yes — included with SSL |
| Cognitive homework tools | $10-30/mo | Yes — full 60+ trainer library |
Rough replaced cost: $89-249/month collapsed into $49/month with cleaner client experience.
Migration path for existing practices
- Trial 7 days on your existing setup — client accounts, one landing page, one course. No commitment.
- Import top 20 leads into the CRM (CSV upload or manual). Set the stages.
- Connect your domain — DNS-only, SSL auto. Takes 24 hours to propagate.
- Move 2-3 active clients into the platform. See how homework assignment feels.
- Cancel the redundant tools once the migration holds for a month.
Most coaches complete this in 2-3 weeks.
Why the AI Neuro-Coach matters for practice
Clients between sessions usually go quiet. WoW Brain's AI runs a daily check-in with each client, tracks Cognitive Radar shifts, and flags to you (via dashboard) when a client's form is trending down. You see engagement patterns without having to ask.
This isn't a replacement for the therapeutic relationship. It's a supplement that catches the between-session drift.
Who runs Coach tier now
About 40 practitioners in psychology, executive coaching, cognitive rehab, and educational consulting. Practices range from solo (5-15 clients) to small (20-50). Coaches with more than 50 active clients usually move to Coach + custom integrations.
Pricing
- Coach: $49/month. Everything above.
7-day free trial, no card required. Custom domain setup and CRM configuration take about an hour together. We'll help you with both if you want.
Start free trial — or see the Coach tier walkthrough on the pricing page.
If your practice is >50 clients or has specific integration needs, email support@wow-brain.com — we handle those manually.